PROCEDURE IN CASE OF CHANGE OF CIRCUMSTANCE

a.   Any change in the information provided to the BOC-AMO in any of the documents required must be reported to the BOC-AMO within 30 days from the occurrence of said change. Such change include, but are not limited to, the following:

i.   Change of telephone number, e-mail address, and physical address, i.e. office address and/or warehouse address;

ii.  Change of business name;

iii. Change of ownership, Corporate Directors and Officers / Partners/ Cooperative Directors and Officers;

iv.  Amendment/s to Articles of Incorporation/ Partnership / Cooperation and By-Laws, as approved by the appropriate government agencies;

v.   Dissolution or closure / stoppage of business;

vi.  Change in the Signatories;

vii. Mergers/Insolvencies; and

vii. Change in the list of importables

 

b.   In case of change of any circumstance of the importer or customs broker, the same should be communicated to the AMO, through the submission of the following, to wit:

 i.   Affidavit of Change of Circumstance with supporting documents (i.e. mayor’s permit, DTI registration, general information sheet, amended articles of incorporation etc.)

ii.   Letter-request for amendment/cancellation of CPRS

After receipt of the foregoing documents and if found proper, AMO shall cancel the CPRS registration of the importer/customs broker.  Thereafter, the concerned importer/customs broker shall relodge its CPRS, with the corresponding changes. After receipt of the CPRS of the importer/customs broker by AMO, the latter shall then reactivate the CPRS of the former.

ADDITIONAL REQUIREMENTS FOR PEZA REGISTERED COMPANIES

1.   If any of these changes in the company take place, it is the individual responsibility of each of the two most Senior Officers of the company to report such changes to the Bureau of Customs Account Management Office, within fifteen days from the occurrence of such change, along with the following documents:

  Corporation Partnership Cooperative Sole Proprietorship
Change of business name Amended Certificate of Incorporation, issued by SEC Amended Certificate of Partnership, issued by SEC Amended Certificate of Registration, issued by CDA Amended Certificate of Registration, issued by DTI
Change in two most senior officials Secretary’s certificate of board resolution with new names Certificate of Partnership Resolution by the partners with new names Secretary’s certificate of board resolution with new names (not applicable)
Change in responsible officers Secretary’s certificate of board resolution with new names Certificate of Partnership Resolution by the partners with new names Secretary’s certificate of board resolution with new names Special Power of Attorney with new names
Change in signatories for entries Secretary’s certificate of board resolution with new names Certificate of Partnership Resolution by the partners with new names Secretary’s certificate of board resolution with new names Special Power of Attorney with new names

Any delay or failure to update the Bureau of Customs Account Management Office may be grounds for the cancellation or suspension of the company’s accreditation. Furthermore, Senior Officers, Responsible Officers, and Authorized Signatories will continue to be considered as such by the Bureau of Customs, empowered to transact on behalf of the company and bind the company in transactions with the Bureau of Customs, and liable for their actions and inactions to the Bureau of Customs.